Meeting of the Board of Trustees
Highland Public Library
14 Elting Place, Highland NY 12528


September 26, 2024


Attending:  Elaine Rivera President, Mark McPeck 1st Vice-President, Jacqui Burke 2nd Vice-President, Phyllis Freeman Trustee.


Mark McPeck called the meeting to order at 5:34 p.m. followed by the Pledge of Allegiance.


Eric Norberg arrived 5:39 p.m.
Patrick Mason arrived 5:50 p.m.


Motion by Jacqui, seconded by Phyllis to approve the minutes of the July 25, 2024, Meeting as amended.  All were in favor.


Motion by Phyllis, seconded by Jacqui to approve the warrants for operating expenses for August 2024.  All were in favor.


Motion by Jacqui, seconded by Phyllis to accept the August 2024 financial reports as prepared by Rose Woodworth, Accountant.  All were in favor.


Motion by Jacqui, seconded by Phyllis to accept the resignation of Milena Barrett, Trustee.  All were in favor.


Motion by Phyllis, seconded by Jacqui to appoint Sara Navins to fill the positon of Trustee until the next election per the Bylaws.  all were in favor.
Sarah took the Oath of Office.


Director's Report:
Positive Pay and ACH Protection –This is fraud protection service provided by M&T Bank at no cost.  


Treasurer Job – Budget wise this is to be a contracted person.  The position was posted, and one (1) individual applied.  Sharon Battershall was appointed.


Trustee education reminders along with the reminder that all trustees need to complete 2 sessions per year. 
A reminder that sexual harassment prevention training is required, and you can use your own workplace certificate. 
Reminder for the annual MHLS meeting and trustees should let Julie know if you are attending. 
Julie outlined the revised display and exhibits policy update to just reflect current needs and requirement when using the facility. 
Motion by Eric, second by Patrick to accept the revised Display & Exhibits policy.  All were in favor. 
Motion by Phyllis, second by Eric to approve resolution of new Friends of the Library leadership: President: Melissa Burdash; Treasurer: Karen McPeck; Secretary: Darlene Plavchak and framework.  Mark McPeck recused himself from the vote. All were in favor. 
Motion by Jacqui, second by Patrick to appoint Phyllis to the personnel committee. 
Review of breast milk policy and requirement inclusive of a room that can be made private. No questions or concerns. 
Facilities report: 
Update on back wall to building and all appears to be fine to with continued observation. The trench gutters appear to be not working and will need address after the winter season.  
Finance report: 
No significant items to report. 
Friends Update: 
First friends meeting with planning and established foundation format. Missy will issue notes as planning progresses, and they are working towards the first fundraiser. New bank account pending. 


Motion by Mark, Second by Patrick to adjourn  at 1804.