AGENDA
MEETING –BOARD OF TRUSTEES
HIGHLAND PUBLIC LIBRARY
14 Elting Place
Highland, NY 12528
           Thursday, June 27, 2024
ORDER OF BUSINESS


In attendance: Jacqui Burke, Milena Barrett, Elaine Rivera, Mark McPeck, Melissa Burdash, Patrick Mason. Library Director Julie Kelsall-Dempsey. Also present Lisa Gill, Phyllis Freeman, and J. Ben Gailey, Attorney


PLEDGE of ALLEGIANCE


Minutes: May 23, 2024


Financial report:
1. Be it resolved to approve the warrants attached for operating expenses for June 2024  Moved by Patrick, Second by Mark, Approved by all.
2.  Be it resolved to accept the May 2024 financial reports as prepared by Rose Woodworth, accountant. Moved by Mark, Second by Patrick, Approved by all. 
                                        
Director's Report:        
1. Community Fridge and Cupboard update-has been delayed with the artist. Studio 89 is donating the supplies, once the fridge is painted, we will open up the fridge/cupboard.
2. LRP Community Survey update-results - Results are available for viewing. Looking forward, may form committee in August or so to review and update LRP. We are taking the suggestions and requests (eg. more physical fitness programs-adding Zumba, also adding more evening and Saturday programs.)
3. Building concerns  update to facilities committee meeting-not getting a response from email requests to architect, engineer, contractor to schedule time to discuss. See details under standing committee.         
4. Libraries as cooling centers-we are registered with Ulster County as a cooling center, open during normal operating hours only.         
5. JKD - Julie has submitted her letter of resignation, effective June 2025. We are thankful for all her years of service, as well as the ample notice she is giving, allowing us to plan for a seamless transition.


Old Business: 
1. Accounting services-update- No proposals received. Current accountant has not filed the outstanding 990 which are now late. Not responding to Julie’s emails.  Since we have not received any proposals for a new accountant, the alternative is to hire a PT accounting clerk. The position is existing and open, civil service, non competitive. Move to accept at rate of $20/hr-Pat. Second-Jacqui. Approve-all. AMENDED to update compensation to $18-$22 depending on experience.  Would also like to find a Treasurer to maintain the system of checks of balances, to review the warrants and sign the checks. Stipend $100/month. (Approx 5 hours/month). Move to accept-Mark. Second-Jacqui, Approve-all.


                                
New Business:                Amended Display and Exhibit Policy-changes to hanging guidelines and making policy more specific. To be voted on next month.


Standing Committees:          
Facilities- Report- inspection of wall and foundation-original architect, engineer, and GC met to survey the damage and look for cause. No clear cause/solution found. Foundation appears to be sound at this time. Trying to schedule meeting with all parties and Facilities committee
 Personnel- none                                                                                   
                                           Finance- none


Trustees comments: Milena’s house sold (Congrats!!) and her last meeting will likely be July. A new trustee will need to be appointed until election in April.
                                     Jacqui is pleased to share that the Boces ESL summer program will be meeting once a week at the Library for the summer term, starting July 9.


Friends Liaison- n/a


 Public Comments J. Ben Gailey, attorney. Our new attorney just stopped by to introduce himself and meet the BOT and staff. Thankful to us for choosing his firm.


 Other
Adjournment
Next meeting: July 25, 2024