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Minutes of Meeting of the Board of Trustees
Highland Public Library
14 Elting Place; Highland, NY  12528


Date: July 20, 2023


Attending: Frances Brooks; President;  Elaine Rivera, 1st Vice President; Melissa Burdash, 2nd Vice President; Laura Finch, Secretary; Patrick Mason, Trustee; Jacqueline Burke; Trustee and Julie Dempsey, Library Director


Absent: 


The meeting was called to order at  5:33 p.m.


The members recited the Pledge of Allegiance.


Reorganization Meeting
Officers:
1. Be it resolved to accept the following slate of Officers for 2023-24 Board of Trustees:
                        President: Frances Brooks
                        1st Vice President: Elaine Rivera
                        2nd Vice President: Melissa Burdash
                        Financial Officer:  Patrick Mason
                        Secretary: Laura Finch
Appointment of Lisa Gill as Treasurer.


Elaine moved as follows:  Be it resolved to accept the above slate of officers and treasurer designation for the 2023-2024 Board of Trustees. Melissa seconded.  All were in favor.


Business:

1. The Board designates M&T bank as depository for 2023-24 fiscal year.
Moved: Melissa; Second: Patrick; All were in favor.
2. Designates Daily Freeman as official newspaper. The library may also publish announcements in the Southern Ulster Times and Hudson Valley 1.
Moved: Patrick; Second: Melissa; All were in favor.
3. Designates Robert Schofield of Whiteman, Osterman and Hanna as Legal Representation
Moved: Melissa; Second: Patrick; All were in favor.
4. Designates Emily Brooks, and Rose Woodworth of Woodworth & Zarolnick, Accountants, CPA as Accountants.
Moved: Melissa; Second: Patrick; All were in favor.
5. Designates the fourth Thursday of every month as official business meetings. Any meeting date changes or modifications will be announced prior to the meeting date.
Moved: Elaine; Second: Patrick; All were in favor.


Regular Meeting


Minutes:
Melissa moved to accept the minutes of the June 27, 2023 meeting.   Patrick seconded.  All were in favor. 


Financial Report:
Patrick moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of July, 2023. Melissa seconded. All were in favor.


Patrick moved as follows:  Be it resolved to accept the June 2023 financial report as prepared by Rose Woodworth, Accountant.  Melissa seconded. All were in favor


Agenda Items:


Director’s Report:


Library Bank account Cards:  New cards will be needed for new signatories.  Patrick and Fran will be added to card at M & T Bank.  Eric will be removed as his term has expired.


Sign Update: Julie has completed research in various companies and structures. Timely Signs will replace displays as they are currently mounted.  The estimate’s overage will be covered within this year’s budget.  A 6-8 week lead time will be built into timing, but less construction will be necessary as design is not changing.


Friends Board Update: Donna will serve as liaison as well as secretary until second volunteer is located to fill 3rd (necessary) position.
SRP:  Over 177 participants are signed up.  The passport has been popular among participants.  Artwork of child participants will be displayed in community room in August.


Old Business:
Patron Complaint Policy/Form 2nd Reading:  Amendments from last meeting proposed by Jacquie were included.
Motion to approve:  Elaine; Second: Jacquie; All in favor.


New Business:
Oath of Office:  Oath of office given to Milena Barrett.


Committees:
* Facilities-Patrick Mason, Jacqui Burke;  
   * Community members Mark McPeck, Nancy Hammond, Eric Norberg
* Personnel/Policy- Elaine Rivera, Frances Brooks
* Finance: Patrick Mason, Melissa Burdash


Friends Liaison: Raffle profited $600.  Next meeting is on Saturday, July 22nd.
 
Other:


Public Comment:


Elaine moved to adjourn. Melissa seconded.  The meeting adjourned at 5:57 p.m.


Next meeting: September 28th, 2023 @ 5:30pm.
Respectfully Submitted,
Laura Finch, Secretary