Text Description automatically generated Minutes of Meeting of the Board of Trustees Highland Public Library 14 Elting Place; Highland, NY 12528 Date: Thursday, May 25, 2023 Attending: Frances Brooks; President; Elaine Rivera, 1st Vice President; Laura Finch, Secretary; Patrick Mason, Trustee; Jacqueline Burke; Trustee and Julie Dempsey, Library Director Absent: Melissa Burdash, 2nd Vice President; Eric Norberg; Finance Officer; The meeting was called to order at 5:32 p.m. The members recited the Pledge of Allegiance. Elaine moved to accept the minutes of the April 24, 2023 meeting. Jacquie seconded. All were in favor. Financial Report: Elaine moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of May, 2023. Jacquie seconded. All were in favor. Elaine moved as follows: Be it resolved to accept the April 2023 financial report as prepared by Rose Woodworth, Accountant. Jacquie seconded. All were in favor. Agenda Items: Director’s Report: Digital Sign Update: Profex is ready to start on the base as soon as we get the electrician and sign lined up. BRM recently heard back from the electrician, and will reach out to Julie about sign options to increase longevity. Library Signage: Signs on doors have ADA compliant signs and Children’s room is labeled. Timely signs did this work. Assemblyman Jacobson pop-up: Assemblyman Jacobsen will come the first Tuesdays of the month starting in June (omitting July). He will have a pop-up office so that people can ask questions and access their assemblyperson. Drop-In Crafts Update: Currently open on Wednesdays in the program room (for now). Sensory storytime and Sensory Lab: Will be available on Thursdays in the program room. Lego Lab: Currently open on Tuesdays in the program room. Partnerships with Local Businesses: About 30 participants came to attend program about Boba Tea presented by Friends Corner. Brick House Lego Shop: Considering a partnership similar to Friends Corner to provide a program. Fairy Garden: Library was sent pollinator seeds. The garden will be stocked with ‘fairy garden’ themed figurines. Burglaries in Area Libraries Update: Suspect has been apprehended. Libraries coordinated communication with different agencies. SRP Kick-Off June 14th: “Story Laurie” will come to kick-off Summer Reading Program. Nutty Scientist will be invited back to do a program. Old Business: N/A New Business: IT Services: Contract with Mike Zanck will start for the purpose of maintaining the network and keeping it updated. Committees: Facilities: Committee met on 5/24/2023. The first bid was received for the Solar Energy project, containing 117 panels. Committee is looking to seek out other bids, and see what the optimal amount of panels is (with target of up to 50% solar offset), considering the amount of equipment on the roof and the integrity of the roof. Julie will also contact Paul (architect) to see what the roof may be able to hold, in terms of weight. Committee will return to the company to see what the bid may look like with fewer panels. Patrick is looking into seeing if electronics manufacturing pricing (chips, transistors) will fluctuate as supply and demand equalize. Certain markets will reveal trends that may indicate fluctuations. Alternative energy sources were also discussed. Finance: see above Friends Liaison: Friends will meet on Saturday the 27th. Discussion ensued about fluidity between BOT and Friends positions. Personnel: none Trustee Comments: -Clarity on transfer of positions during re-org meeting was presented. -Patrick brought up local board membership training provided by Ulster Chamber of Commerce, and utilization of those resources for filling future vacancies. Other: Public Comment: Jacquie moved to adjourn. Patrick seconded. The meeting adjourned at 6:00 p.m. Next meeting: June 22, 2023 at 5:30pm July meeting (Re-Org and Regular Business): July 20, 2023 at 5:30pm Respectfully Submitted, Laura Finch, Secretary