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Minutes of Meeting of the Board of Trustees
Highland Public Library
14 Elting Place; Highland, NY  12528


Date: April 24, 2023


Attending: Frances Brooks; President;  Elaine Rivera, 1st Vice President; Melissa Burdash, 2nd Vice President; Laura Finch, Secretary; Patrick Mason, Trustee; Jacqueline Burke; Trustee and Julie Dempsey, Library Director


Absent: Eric Norberg; Finance Officer


The meeting was called to order at 5:38p.m.


The members recited the Pledge of Allegiance.


Jacquie moved to accept the minutes of the March, 2023 meeting.   Patrick seconded.  All were in favor.




Financial Report:
Elaine moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of April, 2023. Patrick seconded. All were in favor.
Jacquie moved as follows:  Be it resolved to accept the March 2023 financial report as prepared by Rose Woodworth, Accountant.  Patrick seconded. All were in favor.


Agenda Items:


Director’s Report:


Digital sign update: Profex proposal came in at $14,800 to readjust the base.  The non sun damaged (west-facing) monitor will be re-purposed to be north-facing.  A junction box to be placed outside will be a part of the work.


Formal wear/Prom Swap Update:  Donations were brought to Royal Cleaners for their distribution (and cleaning and alteration).


Games Update: Evening programs haven’t been well attended (with the exception of Mahjong).  Programming will switch to a featured game each time with the option to play the other games available.  Jacqui and Melissa will work personal contacts to check availability for demonstration of featured game. 


Burglaries/Area Libraries: Three libraries in Southern Dutchess County were broken-into by an individual.  Marlboro library saw the same individual casing their library.  They notified State troopers of the make/model of the car.  Town of Lloyd Police were notified as well with a request for additional surveillance.  Julie contacted the security company to assure that the police were notified before the director was notified.


Legoland Passes Contest May or June:  The library has 4 passes for Legoland, and will use them as prizes for the SRP.  They will be given out as mid-program prizes to incentivize sign-ups and early summer reading.


Natural History Museum SRP Prizes: The NHM had a discounted ticket incentive, and the library purchased 40 passes to be used as passive programming incentives as well as SRP prizes.




Old Business:


Friends Bylaws: New bylaws stipulate that membership conveys voting privileges to members rather than just board members.


New Business:


Committees:


Facilities: n/a


Friends Liaison: n/a
 
Trustee Training: n/a


Personnel: n/a


Other:


Trustee Comments:  Laura discussed with Julie a payment appearing in the March Financial Report which does not appear in the March Warrants (SRP prizes for American Museum of Natural History).  The payment was likely added after the file was uploaded to the board packet.  Julie will look into making sure payments on the warrants are the most recent update available.


Public Comment: none


Elaine moved to adjourn. Jacquie seconded.  The meeting adjourned at 6:02 p.m.


Respectfully Submitted,
Laura Finch, Secretary