Minutes of Meeting of the Board of Trustees Highland Public Library 14 Elting Place; Highland, NY  12528 Date: 26 January 2023 Attending: Frances Brooks; President;  Elaine Rivera, 1st Vice President; Melissa Burdash, 2nd Vice President; Eric Norberg; Finance Officer; Laura Finch, Secretary; Patrick Mason, Trustee; and Julie Dempsey, Library Director Videoconference Attendee: Jacqueline Burke; Trustee Absent: The meeting was called to order at 5:30 p.m. The members recited the Pledge of Allegiance. Elaine moved to accept the minutes of the December 8, 2022 meeting. Eric seconded. All were in favor Financial Report: Patrick moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of December, 2022 and January, 2023. Eric seconded. All were in favor. Elaine moved as follows:  Be it resolved to accept the November 2022 and December 2022 financial reports as prepared by Rose Woodworth, Accountant.  Melissa seconded. All were in favor Agenda Items: Director’s Report: Trustee Training/MHLS: Trustee training and sustainability courses are open. Submit proof of completion to Julie. Sexual Harassment training needs to be completed online yearly by trustees and staff. Training completion from accredited locations can be substituted. (Submit to Julie) Audit Update: Julie has been in communication with Shannon from audit firm regarding resolving an issue as Rose hasn’t been able to communicate a resolution during tax season time. Julie is anticipating 2 reports coming up for Rose to complete before August. Personal Items Collection: Ascension Holy Trinity (West Park & Highland branches) is collecting personal items for distribution to community. February Vacation: Julie will be away from Feb 6th through 15th (return 16th). She will be in touch via e-mail as necessary. Town of Lloyd Comprehensive Plan Stakeholder Meeting: Eric attended, and turnout was approximately 50-60 community members at 2 different sessions each. Survey participation has been low. Library has advertised the survey on their website. The committee is seeking out additional stakeholders. Follow-up meetings are planned. The committee will start to narrow the foci as they hear back from more community members and survey responses. Budget Planning: Vote tentatively set for April 26th. Julie has forwarded preliminary budgets to the finance committee. Local votes occurring in Fall/Winter all passed. DLD Grant: Soundproofing: Library has received first check (90%). Julie has submitted the documents for the final 10% (approx. $1100). Old Business: Policies: Second Readings and Votes: Claims-Audit Policy: Motion to approve by Melissa. Second by Eric. All were in favor. Education/Training Policy: Motion to approve by Patrick. Second by Elaine. All were in favor. Expense Reimbursement Policy: Motion to approve by Melissa. Second by Eric. All were in favor. Maker Space Policy [replaces 3D printer policy]: Motion to approve by Patrick. Second by Elaine. All were in favor. Public Comment Process: Motion to approve by Elaine. Second by Patrick. All were in favor. Sustainability Policy: Motion to approve by Melissa. Second by Eric. All were in favor. Staff Use of Equipment and Technology Policy: Motion to approve by Patrick. Second by Eric. All were in favor. Trustee Education Policy: Motion to approve by Elaine. Second by Patrick. Code of Ethics: Motion to approve by Melissa. Second by Patrick. All were in favor. New Business: n/a Committees: Facilities: Eric continues to pursue the next steps in the solar power project. The audit is being provided without cost. Friends Liaison: Meeting on Saturday, January 28th. Lottery basket fundraiser is complete, and raised $600. Winner was Sean Valentino of Highland. Finance: Balances are trending well in terms of percentages of budget used. A milder winter has helped. More to follow as we enter budget season. Personnel: n/a Other: n/a Public Comment: n/a Elaine moved to adjourn. Eric seconded.  The meeting adjourned at 5:50 p.m. Next meeting: February 23rd, 2023 Respectfully Submitted, Laura Finch, Secretary