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Minutes of Meeting of the Board of Trustees
Highland Public Library
14 Elting Place; Highland, NY  12528


Date: December 8, 2022


Attending: Frances Brooks; President;  Elaine Rivera, 1st Vice President; Melissa Burdash, 2nd Vice President; Eric Norberg; Finance Officer; Laura Finch, Secretary; Jacqueline Burke; Trustee and Julie Dempsey, Library Director


Absent: Patrick Mason, Trustee;


The meeting was called to order at 5:30 p.m.


The members recited the Pledge of Allegiance.


Elaine moved to accept the minutes of the October 27, 2022 meeting.   Eric seconded.  All were in favor.




Financial Report:
Elaine moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of November, 2022. Jacqueline seconded. All were in favor.
Melissa moved as follows:  Be it resolved to accept the October 2022 financial report as prepared by Rose Woodworth, Accountant.  Jacqueline seconded. All were in favor


Agenda Items:


Director’s Report:


Correspondence: Complementary correspondence regarding the senior art experiences was reviewed.


Staff Dinner: Staff extends its appreciation for their dinner, to take place 12/9/2022.


Provisional Appointment/Donna: Civil service test was offered, following Donna’s provisional appointment.  Donna took the test, and library is awaiting results.  Appointment is subject to civil service regulations.


Jacobson-Special Leg Grant: Funding has been received ($15k).  With an additional ~$7k in construction grants, library has approximately $22k.  Julie is looking into a street-facing sign or a protective shade cover over the sign to decrease sun-damage.  


Trustee Training:  Trustee “Training-on-Demand” through MHLS will be live for our library on 12/9/2022.  Julie will add trustees to the list of approved trainees.


Old Business:


Display Policy:  A second reading of the display policy took place.
Motion to accept the display policy as presented at this meeting, moved by Elaine, seconded by Eric. All were in favor.


New Business: Members reviewed the following policies within the board packet:


Claims-Audit Policy 1st Reading: no discussion


Education/Training policy 1st Reading: no discussion


Expense Reimbursement policy review: no discussion


Maker Space policy 1st Reading (replaces 3d printer policy): Will eventually include all ‘maker space’ items, including Cricut.


Public Comment Procedures 1st Reading: no discussion


Sustainability Policy 1st Reading: no discussion


Staff Use of Equipment and Technology 1st Reading: no discussion


Trustee Education Policy 1st Reading: no discussion




Committees:


Facilities: n/a


Friends Liaison: Raffle ticket for lottery fundraiser (“Basket of Fortune”) is ongoing.  Tickets will also be for sale at the Tree Lighting in Christmas in the Hamlet on Friday, December 9th.
 
Trustee Training: n/a


Personnel: n/a 


Trustees Comments: none


Other: none


Public Comment: none


Eric moved to adjourn. Elaine seconded.  The meeting adjourned at 5:48 p.m.


Next meeting:  January 26, 2023


Respectfully Submitted,
Laura Finch, Secretary