Minutes of Meeting of the Board of Trustees
Highland Public Library
14 Elting Place; Highland, NYÊ 12528

Date: 27 October 2022

Attending: 
Frances Brooks; President;Ê Elaine Rivera, 1st Vice President; Melissa Burdash, 2nd Vice President; Eric Norberg; Finance Officer; Laura Finch, Secretary; Patrick Mason, Trustee; Jacqueline Burke; Trustee and Julie Dempsey, Library Director

The meeting was called to order at 5:30 p.m.

The members recited the Pledge of Allegiance.

Missy moved to accept the minutes of the September 22, 2022 meeting.   Eric seconded.  All were in favor


Financial Report:
Elaine moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of October, 2022. Eric seconded. All were in favor.

Patrick moved as follows:Ê Be it resolved to accept the September 2022 financial report as prepared by Rose Woodworth, Accountant.Ê Eric seconded.ÊAll were in favor

Agenda Items:

DirectorÕs Report:

Modem Issue: Network was down Oct 11-12 Julie contacted IT specialist and found network was functioning on our end.  Lisa contacted Optimum. Delay was due to Optimum service call timing to replace modem. 


Programs:
	Diabetes: RN volunteered to present to community.  He is willing to repeat programming, and will offer a meal planning program next (tentatively).
	Painting:  AnneMarie has done 2 painting classes, and will have 2 more that are grant funded.  Students within the program will have a chance to display their work within the LibraryÕs Community Room.
	Walkway Story Time: Walkway events scheduler failed to notify Parks Department of LibraryÕs scheduled story time, so the event was canceled.  To be out in the community, Library may schedule in other places (i.e. Rail Trail and/or Tony Williams) that do not require permits.
	Halloween Passive Programs:  If any child checks-out a Halloween book, they get an ornament off the Halloween tree in the childrenÕs area (1/patron).  Halloween Scavenger Hunt for children with 2 prize choices.  Art Contest (for all ages) has light-up Halloween canvas prizes.  Three winners for the art contest (5yo, 9yo, Adult) were chosen today.
	Thank You:  Thank you card from Library Summer Reading program winner was received from winner.
	Art Display: Current reading states that donation is ÔappreciatedÕ for work sold from displays.  Discussion ensued to amend wording to Ôrequested.Õ Julie will make changes to be presented at the next meeting.

Old Business:

DLD Grant:  2021 grant amount of $7,772 was awarded (but is still enroute) for soundproofing.  We are still waiting for $15k from Jacobsen grant.

Parking Lot: Repairs were fixed near drainage, and cracks were also sealed.

New Business:

Friends Bylaws Update:  Bylaws were reviewed for the purpose of ensuring that current written policies are being enacted.  Action: Consensus that it is passed as presented.

Staff Holiday Meal:  Board has a tradition of supporting the staff with funds towards a holiday meal.  Board members enthusiastically and unanimously supported this tradition again.

Committees:

Friends Liaison: Friends are holding a raffle for a winter fundraiser.  They will be selling tickets in the library on November 12th and 19th.  Tickets are 1/$1 and 6/$5.  
 
Finance:  After review of trends in costs (especially in regards to operations expenditures and cost-of-living adjustments), Eric asked the Board to bear in mind that the budget may not be able to stay under the tax cap limit.

Other:

Board Comment: Members are getting messages from Hoopla that the Òdaily limit has been exceededÓ and are unable to access loans.  The member had success when trying to borrow materials in the morning.  Julie will look into it.

Public Comment:

Elaine moved to adjourn.ÊEric seconded.Ê The meeting adjourned at 5:30 p.m.

Next meeting: December 8th, 2022

Respectfully Submitted,
Laura Finch, Secretary