Minutes of Meeting of the Board of Trustees Highland Public Library 14 Elting Place; Highland, NY 12528 Date: August 25, 2022 Attending: Frances Brooks; President; Elaine Rivera, 1st Vice President; Laura Finch, Secretary; Patrick Mason, Trustee; and Julie Dempsey, Library Director Absent: Melissa Burdash, 2nd Vice President; Eric Norberg; Finance Officer; Jacqueline Burke; Trustee Also attending: Lisa Gill, Treasurer The meeting was called to order at 5:25 p.m. The members recited the Pledge of Allegiance. Elaine moved to accept the minutes of the July 12, 2022 meeting. Patrick seconded. All were in favor. Financial Report: Elaine moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of August, 2022. Patrick seconded. All were in favor. Patrick moved as follows: Be it resolved to accept the July 2022 financial report as prepared by Rose Woodworth, Accountant. Elaine seconded. All were in favor. Patrick discussed desire to be cognizant of lines in which we were over within our budget last year (i.e. Building Services, Supplies & Travel) Agenda Items: Director’s Report: SRP update: Program participation was not as high as anticipated based on numbers of participants signed-up. Participants felt that tracking and recording reading was cumbersome. MHLS Grant Arts for Seniors: $1200 is allocated to be spent before December. A virtual program with authors, a painting with Artist Kenney, as well as ceramics programs are planned. The programs are for patrons aged 55+. Shelves in Children’s Area: Shelves are coming off of pegs. Julie contacted Accent Furniture. They’ve ordered brackets for each shelf. There is no cost for the remediation. The adult collection has braces/brackets on each shelf. Brackets will be installed on the rear of the shelves. Librarians (or volunteers) will need to remove books from shelves during installation. October NC: Julie requested to work remotely from NC. She will be reviewing policies and will be available via cell & e-mail. No objections were raised. This will be at the end of 2-week vacation. Julie will be gone from early October through on or about the 22nd. Marist donation: Four computers have been donated by Marist. One children’s, one teen, a staff, and adult computer have been replaced. Little Library: Little Library by Rail Trail is up and running. Sept Artist: Pam Krimsky, a local artist, will be displaying artwork for September. Reception is Sept 24th, 1-3pm. October’s artist will be Martha Zola. The reception for her display will be October 8th, 1-3pm. Old Business: Construction Grant: Grant has been submitted. Letter from Assemblyman: Assemblyman Jacobson submitted a letter to notify the library of nomination, and caution to spend funds at our own risk. To date, no funds have been spent on this project. Audit: Audit fieldwork will start after auditors receive resolution of some issues from Woodworth accountant. RFP for new accountant may be pursued following audit. New Business: IRS Letter: Accountant had filed an extension to file necessary paperwork. Julie requested notification of extensions prior to billing. Accountant would absorb any costs related to delays, but extension was approved and fee waived. Resolution to approve transfer of funds from unrestricted account to operating to cover expenses through Sept 15. To be repaid immediately upon receiving the tax check from the School District. Roll Call Elaine: Aye/Motion Patrick: Aye/2nd Frances: Aye Laura: Aye Resolution Passed Resolution to accept Friends Board Slate 2022-23: Leslie Benson, President Heidi Souleotis, Treasurer Cathy Muller, Secretary Lisa Green Robin Whitebay Motion to accept resolution made by Patrick. Seconded by Elaine. All were in favor. Committees: Facilities: n/a Friends Liaison: n/a Trustee Training: n/a Personnel: n/a Finance: n/a Other: Public Comment: Elaine moved to adjourn. Patrick seconded. The meeting adjourned at 5:48 p.m. Next meeting: Thursday, September 22nd: 5:30pm. Respectfully Submitted, Laura Finch, Secretary