PDF Minutes of Meeting of the Board of Trustees Highland Public Library Tuesday, June 28, 2022 14 Elting Place Highland, NY 12528 Attending: Nancy Hammond, President, Darlene Plavchak, First Vice President, Frances Brooks, Second Vice President; Eric Norberg, Finance Officer, Julie Kelsall-Dempsey, Library Director Trustee-in-Waiting: Elaine Rivera Absent: Melissa Burdash, Laura Finch, Jacqui Burke Fran made a motion to open the public hearing. Eric Seconded. All were in favor The meeting was called to order at 5:00 p.m. The members recited the Pledge of Allegiance Fran moved to accept the minutes of the May 26, 2022 Board Minutes. Darlene seconded. All were in favor Eric moved to accept the minutes of the June 2, 2022 Board Meeting.. Fran seconded. All were in favor. Financial Report: Fran moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of June, 2022. Eric seconded. All were in favor. Fran moved as follows: Be it resolved to accept the May, 2022 financial report as prepared by Rose Woodworth, Senior Accountant. Eric Seconded. All were in favor. Director’s Report: Digital sign funding: Julie indicated that we now have $15,000 for the digital sign thanks to Assemblyman Jonathan Jacobson’s office. Paul Mays will come up with a plan for a Canopy so we don’t have the same sunshine issue as with the current sign. We are considering applying for a Construction Grant for the parking lot resurfacing and for solar panels. Covid: We are doing well. People are wearing masks if they want to. There has been an outbreak of Covid at the Rehabilitation Center on Vineyard Avenue so we have had to suspend our mobile library service for a couple weeks. Touch-a-Truck and Book Sale: We don’t know what will happen with the Book Sale next year. Leslie Benson sent an update on the Touch-a-Truck and Book Sale on June 4, 2022. Their profit for the day was $1,680.00. The next artist we have coming is Alex Samson. There will be a reception for him on July 9, 2022 Elaine Rivera was sworn in as a Trustee Fran moved to close the public hearing. Darlene seconded. All were in favor The public hearing was adjourned at 5:21 p.m. Old Business: Fran moved to accept the Resolution to Video Conferencing. Eric Seconded. All were in favor New Business: If we go for the grant we have to give certain assurances: that we own the building, and have the legal authority to own the building and that it will be open to the public Fran moved to accept the Assurances Eric seconded. All were in favor Nancy signed it as President. Standing Committees Finance: RBT Professional Auditing Services submitted a proposal to audit our Financial Statements. We don’t need to be audited, however, in the interest of good business practices, we should have an audit. Eric moved, at the recommendation of the Finance Committee, to accept RBT’s proposal at a cost of $12,000. Fran seconded; then a roll call was taken: Darlene – Yes Fran – Yes Eric – Yes Nancy – Yes Roll call to accept the resolution: Darlene - Yes Fran – Yes Eric – Yes Nancy – Yes Nancy and Darlene were thanked for the service to the Highland Public Library and were presented with Certificates of Appreciation and a gift card Fran moved to adjourn the meeting. Darlene seconded. The meeting adjourned at 5:26 pm.