DRAFT Minutes of Meeting of the Board of Trustees Highland Public Library 14 Elting Place; Highland, NY 12528 Date: Thursday, August 26, 2021 Attending: Nancy Hammond; President; Darlene Plavchak, 1st Vice President; Frances Brooks, 2nd Vice President; Eric Norberg; Finance Officer; Laura Finch, Secretary; Jacqueline Burke; Trustee and Julie Dempsey, Library Director Absent: Melissa Burdash, Trustee (arrived 5:53pm) The meeting was called to order at 5:30 p.m. The members recited the Pledge of Allegiance. Fran moved to accept the minutes of the July 29,2021 meeting. Jacqueline seconded. All were in favor Financial Report: Fran moved as follows: Be it resolved to approve the warrants attached for operating expenses for the month of August, 2021. Eric seconded. All were in favor. No discussion. Eric moved as follows: Be it resolved to accept the July 2021 financial report as prepared by Rose Woodworth, Accountant. Darlene seconded. All were in favor Agenda Items: Director’s Report: CLD Status: Phone will be disconnected Tuesday. All leftover books are back at HPL. Some books will go to Friends. Some will be recycled (those that were damaged due to air circulation). Grants: Jacobson; MHLS Jacobson will be here Monday, Sept 13, 2:00pm to present. First quarter payment of $8k grant will be coming soon. MHLS is giving $1200 outreach grant. Hoping to work with senior group. Julie is working on getting a firm contact. Caitlyn Stever: Caitlyn had her daughter, Byrdie Mae. She will be out until December. UCLA Dinner Reminder: Let Julie know if you’d like to attend. ($35: sandwich and dessert) Author- September 18th Poetry Memoir: Outdoor event. Lanette Sweeney formerly Fisher-Hertz. Memoir is poetry and includes poems written by her deceased son. Food Fight with UC Libraries: Great Give Back: -Food collection for bragging rights: Sept 1- Oct. 16th -Non-perishable items. Preparedness Family Presentation: Part of certification for sustainable library initiative. Will be done inside, Limited to a family per table. Masks required. Powerpoint presentation. Games at table. Registration will be first-come/first-served. Date TBA Artist Exhibit Reception: On display now. Patrons can request access at the desk. Cards are available. Reception on Oct 16th (food outside, masked inside) Old Business: Covid Policy Amendment: -Discussion of insertion of consequences/ramifications for lack of following vaccination mandate. HPL must follow civil service protocol (3-Step Policy) for dismissal. -Discussion of local libraries policies. Libraries are showing increased interest in policies. -Discussion of risk posed by employees without vaccinations as far as patron interaction. - Discussion of usage of Excelsior pass as proof of vaccination. Motion to enter Executive Session for the purposes of discussing personnel matters by Darlene, seconded by Fran; 5:48pm Motion to leave executive session by Darlene. Seconded by Fran at 5:51pm. Motion to approve the vaccination mandate/COVID Policy by Eric. Seconded by Fran. New Business: Meeting Start Time Meetings will be moved to 5:30pm, effective September meeting. Motion by Fran, seconded by Eric. Unanimously approved. Committees: Facilities: no report Friends Liaison: -No Book Sale or Touch-a-Truck. -Their meeting will be on Saturday the 28th. Angela will be exiting the officer slate/board of Friends. This meeting will be their formal election meeting. It appears that the slate of officers is returning for an additional term. -Discussion of structure of suggestions/voting as it stands within the Friends policy. -Friends may have raffle at Art Exhibit. Trustee Training: no report Personnel: Darlene and Fran are updating as they go. Aside from COVID policy, no update. Other: Jacqueline has the contact at the school for students in need of service hours. The school would need specific parameters of # of volunteers, hours, etc. The school will fill the schedule and let the library know. COVID policy is inclusive of volunteers. There is a possibility of need for volunteers at Touch-A-Truck or other events. Julie will work through Jacquie for this resource. Public Comment: none Fran moved to adjourn. Eric seconded. The meeting adjourned at 6:10 p.m. Next meeting will be moved from September 23rd to September 30th.